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Conference Matters
has been involved in conference management since
2002.
We have a reputation for well organised, professional
services with attention to detail and a practical approach.
Our conference management includes:
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Speaker procurement & confirmation
of sessions
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timing and topics |
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bios, abstracts and images |
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travel requirements (pre and post touring
if required) |
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Hotel/location selection
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rates negotiation |
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confirm meeting location |
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block bookings for delegate
accommodation at negotiated rate |
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organise catering requirements, including
cocktail and dinner functions |
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identify AV requirements with speakers
and sourcing suppliers |
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advising sponsorship options
to potential sponsors |
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organising stand positions
with display company |
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sourcing stand equipment supplier |
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Advertising/media liason
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develop direct mail to potential delegates
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place advertising (if required) |
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advise media of meeting and encourage
editorial if required |
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Brochure / flyer / proceedings
development
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registration form |
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online registration form |
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application to RNZCGP for CME accreditation
of programme if required |
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conference proceedings produced, including
bios/abstracts, sponsor ads and other details as required |
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Provide upfront budget
of anticipated costs |
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Sponsors invoiced and receipted |
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Delegates registrations processed,
receipted and confirmed |
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Monthly reporting of revenue and expenses
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Update delegates
prior to conference on programme if required |
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Registration
of delegates/speakers/sponsors at location, including registration
envelopes, name tags and tickets for events as required |
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Registration desk open
throughout conference to deal with delegate inquiries |
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Coordination of speakers
notes/presentations for delegates, either printed or CDROM |
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Selecting appropriate
conference satchels/collateral/gifts for delegates if required |
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Post conference questionnaire
analysis if required |
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Follow-up to delegates
and sponsors after conference and advise of next year's meeting
timing |
If you would like further details about what we do, or
would like us to help you coordinate your next meeting contact:
Enquiries and Registrations:
Conference Matters
Business Manager Leon Olsen, Email: leon@conferencematters.co.nz
Phone +64 (0)21 164 3815 Fax + 64 (0)9 437 4089
PO Box 1661 Whangarei New Zealand |
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